Hudson Delaware REgional ChApter

of the

Society of Environmental Toxicology and Chemistry

Student Research Awards Program

Hudson/Delaware Chapter (HDC) of the Society of Environmental Toxicology and Chemistry (SETAC) is pleased to sponsor student research awards. These awards are meant to both recognize outstanding young scholars and encourage active participation in HDC SETAC by attending and presenting their work at the Spring Meeting. Hopefully each year, we try and provide travel awards. These travel awards will include a $100 travel stipend as well as a waiver for student registration. With the invaluable support of our corporate sponsors and chapter members, we try and offer up to two travel awards to our graduate and up to two travel awards to our undergraduate student members.

TRAVEL AWARDS: Application for the Student Travel Awards include the following:

• 1.     Personal Statement (250 words). Please describe how SETACs values relate to your research, career, and personal goals with regards to the environmental sciences.
• 2.     Abstract for research to be presented at the local spring meeting. Abstracts should indicate all authors and affiliations with clear indication of presenting author and relevant contact information.

Judging will be conducted by the HDC SETAC Board of Directors and will be based on the submitted materials.

RESEARCH (Platform and Poster) AWARDS: Abstracts should be received by early enough to be included in the agenda. Priority will be given to abstracts submitted by this abstract due date. Students are encouraged to submit abstracts for talks as well, but a poster must also be displayed to be eligible for student research awards.

• 1.     Graduate Student Awards: Up to three cash awards ($200, $100 and $50) will be awarded to the best graduate student poster presenters at the Chapter meeting. To be eligible for the contest, abstracts MUST be submitted by the abstract due date.
• 2.     Undergraduate Student Awards: Up to three cash awards ($100, $50 and $25) will be awarded to the best undergraduate student poster presenters at the Chapter meeting.

As timing permits, students should be prepared to give a brief overview (2-3 minutes) of their research poster in a “rapid-fire” session to the attendees of the student poster social.

AWARD ELIGIBILITY:

• ·       All students must be currently enrolled in an environmental toxicology or chemistry-related undergraduate or graduate program with the following exception: Recent graduates (those within one year of graduation) may also compete, if the work being evaluated was completed while a student.
• ·       Students and/or their faculty advisors must be HDC members or must apply for membership at the time of award application. The academic program must be located in the HDC area (NY/NJ/PA/DE).

STANDARD OPERATING PROCEDURE, HDC-SETAC, STUDENT BOARD REPRESENTATIVE

Prepared: February 2021

Revised: February 2021

Committee: Linda Logan, Erica McKenzie

Purpose: This standard operating procedure (SOP) provides guidance for the student board representative. The HDC-SETAC student board member is intended to meet all the roles of a general board member, but specifically to represent the student membership. Expectations and guidelines for the student representative are presented below.

Expectations:

• Attend and contribute to the monthly board meetings on behalf of the HDC-SETAC student members
• Work with other members, especially those in the outreach subcommittee, to recruit and engage students in HDC-SETAC
• Act as a liaison between HDC-SETAC students and the Board
• The student representative is expected to serve on the board for a minimum of one year, and a multi-year commitment is encouraged.

Guidance: The student representative is intended to be the primary leader for representing and engaging the students’ interests. All board members are invited to be involved in student-oriented activities, but the student representative should play a key role. Note, it is not the intent that the student representative performs all these activities alone, but that he or she organizes and reaches out for support from others as needed. Below are some ideas on how this can be accomplished.

• Outreach and advertising to students /student chapters to participate in HDC-SETAC events including the conference/workshop
• Assessment of student interests, needs, incentives, and barriers (e.g., conduct a survey)
• Organize student awards (e.g., poster or presentation awards, travel awards)
• Provide input on judging student posters and presentations
• Organize student social opportunities (could be either a component of a workshop/conference or separate)
• Organize student professional development opportunities (could be either a component of a workshop/conference or separate)
• Serve as the Student Chapter Representative to the SETAC North America Student Advisory Council (NASAC; NASAC Membership SOP), for networking and inspiration.

Generally, it is anticipated that the student representative will commit a minimum 2-3 hours/month to board meetings and student outreach related activities. The time commitment may increase for planning and execution of the HDC-SETAC regional meeting. Interested students are encouraged to consult with their advisor (e.g., match for stage in educational process, match to professional goals).